Last Updated: September 2024

PURPOSE OF THIS PRIVACY POLICY

For safety and administrative reasons, it is the policy of 1087339 Ontario Limited o/a The Board Class (“we” or “us”) to communicate primarily through e-mail. 

The purpose of this Anti-Spam Policy is to establish rules that govern the creation and distribution of commercial electronic messages (CEMs) by us in accordance with Canada’s anti-spam legislation (CASL). When we make amendments to this Anti-Spam Policy, we will change the “last updated” date at the top of this Anti-Spam Policy and post the amended version on our website.  

DEFINITION

A “CEM” is defined in CASL as a message that encourages the recipient to engage in commercial activity, is sent by any means of telecommunication (including an e-mail, social media message, text, sound, voice, or image message), and is sent to an electronic address (e.g. e-mail account, instant messaging account, telephonic account, or any similar account).

OUR COMMITMENT AND PROCEDURES

We are committed to ensuring that all CEMs are sent in accordance with CASL and that the distribution of CEMs by us is minimized to the furthest extent possible. 

In general, we will only use your contact information, and will only distribute your contact information to third parties, in order to communicate with you regarding products, services, or events offered by us, or for licensing or legal purposes.

We may, from time to time, send CEMs promoting the services or goods of relevant third-parties. 

Our key principles are:

1.      Consent

Express Consent

When contact information is collected from you, we will explain to you, at such time, that it may be used to send you CEMs.  You will have the option, at such time, to provide your express consent to us to send you CEMs, or to state that you do not wish to receive CEMs from us. You will be able to withdraw your consent at any time (see “Opt-Out Procedure” below).

Implied Consent

The following are situations where you are deemed to have given implied consent to us to send you CEMs:

• you have purchased services from us in the previous two (2) years;
• you have conspicuously published your business contact information, without stating “No CEMs”, and our CEM relates to your business, role, functions, or duties; 
• you gave your e-mail address to us, without stating “No CEMs”, and our CEM relates to your business function; 
• you have requested information from us about our products or services in the previous six (6) months; or
• your name has been referred to us by someone that has a business or non-business relationship with you and with us. 

If we send you a CEM, and your consent was implied, the CEM will identify us and will explain how to unsubscribe from receiving CEMs (see “Opt-Out Procedure” below). Our contact information given in the CEM will be valid for at least sixty (60) days after the CEM is sent.

2.       Limiting CEMs                 

We will only use your contact information to send you CEMs if we have express or implied consent to send you CEMs.  

3.      Protecting Information            

We will protect your contact information with appropriate procedures and security measures and dispose of it by means of shredding, or other methods, to protect the security of the information no longer required.  

4.      Providing information Access and Accuracy

You will be responsible for ensuring that we have your up-to-date contact information in our records. Upon written request, and proof of identification, we will provide you with the personal information that we have on file about you. Please review our Privacy Policy available at www.theboardclass.com/pages/privacy for further information about how we handle personal information.  

5.      Opt-Out Procedure 

If you would like more information about our policies, to see exactly what contact information we have about you in our records, or to register a complaint in relation to this Anti-Spam Policy, please contact our Privacy Officer at [email protected]. 

At any point in time, if you had given express consent to receive CEMs from us, or your consent was implied, you may opt out from receiving CEMs from us by notifying us at [email protected]. You will be removed from the appropriate contact list within ten (10) business days of receipt of your request.